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Working with Outlook OSTs and PSTs

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Joel Stidley posted on 08-04-2006 11:37 AM

Many people use PSTs despite their file server administrators frustrations.  And we all use OSTs to some degree, especially those who are using Outlook 2003 in cached mode.  So the question is asked how do I keep Outlook performing well with such larger PST and OSTs?

Outlook 2003 will automatically defragment (aka Compact) the OST and PST for you in the background as long as Outlook is running and the CPU utilization is low on your client.

Is it possible to do this manually especially after deleting a bunch of items?  Sure is.

How to Manually Start PST Compaction

1.On the File menu, click Data File Management.
2.Click to select your Personal Folder, and then click Settings.
3.On the General tab, click Compact Now.
4.Click OK, and then click Close.

How to Manually Start OST Compaction

1.On the Tools menu, click to select E-mail Accounts.
2.Click View or change existing e-mail account, and then click Next.
3.Click Microsoft Exchange Server, and then click Change.
4.Click More Settings.
5.On the Advanced tab, click Offline Folder File Settings.
6.Click Compact Now.
7.When the compact operation is finished, click OK twice.
8.Click Next, and then click Finish.

 

Source

- Joel

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